How much does technical writing cost?

The relentlessly helpful® blog by John Espirian

19 July 2016

How much does technical writing and technical copywriting cost? In this post, I provide my own figures and point to data from the annual pay survey conducted by the Professional Copywriters’ Network (PCN).

Summary for busy people

The PCN’s 2019 survey puts the average day rate for copywriting at £349.

My day rate is £600.


Whenever new clients contact me about a technical writing job, one of the first things they ask about is price. As I haven’t blogged about this before, it seemed high time to put that right. It’s an important subject, so I’ve written a series of posts rather than lumping everything together into one article.

As someone who’s self-employed, I determine my prices for each job. Pay rises and bonuses aren’t things I can discuss with the boss. I am the boss. I have to be in charge of what I earn. Quote too low and I risk working a lot of hours for little reward; quote too high and I simply scare off clients who haven’t yet had the experience of working with me.

My quotes for technical writing are based on the following factors:

  • Communication – how clear is the brief?
  • Complexity – how difficult is the work?
  • Duration – how long will the project take?
  • Urgency – how soon must the work begin or end?

Before we see how this translates into prices, let’s take a quick look at my own route into technical writing. Not interested? Skip to the next section: How much are technical writers paid?

My technical writing background

It was late 2009. With more than a decade of in-house IT work under my belt, including time spent as a quality assurance manager, I felt it was the right time to drop office life and start my own freelance technical writing business.

Trading as Espirian (I’m lucky to have an unusual surname), I decided that it would be reasonable to aim for earnings of £200–£300 per day for technical writing work. Sure enough, I found clients paying at the top end of that range.

The price for a technical writer who is getting started

Those early days were filled with nervous conversations and lots of study. Since then I’ve gained plenty of experience in the field. I’ve written help content for the likes of Virgin Media and Sky, and am now confident that I can provide a good service.

I’m also better at marketing myself. Search Google for technical writing services UK and you’ll find my site at the top of page 1. Although that might not matter to some clients, being easily found by search engines does help when it comes to negotiating prices.

Technical writing services UK search on Google

I’ve always been cautious about sharing my rates for fear of frightening people off. For a big project, we could be talking about a lot of money. If a prospective client sees a chunky sticker price but doesn’t know anything about the person offering the service, it wouldn’t be hard to blame them for clicking away and searching for someone cheaper. So why share ballpark prices? Why not just retain the air of mystery?

Well, it’s just common sense. When I’m assessing any product or service, I have a price in mind that I’m willing to pay. If I can’t find a price on a website, I’ll be less likely to buy from the website owner. The same principle has to apply to sharing prices on my own website.

Potential clients will waste my time and their own if they can’t see a ballpark cost. If our valuations of the work are miles apart, there’s little point in the client even getting in touch. I write that with a slight wince, because a) it might sound arrogant – and it’s really not meant that way, and b) it might mean that I miss out on a job that I would have gladly done for peanuts. (Truthfully, there aren’t many jobs that fit into this category – I’ve got bills to pay and people to take care of, after all. But if you’re reading this, Liverpool Football Club, then call me. Just saying.)

Having kept my prices static in the early years, I’ve now started to push them up to reflect the increased interest in my services. For most technical writing jobs, I look to charge a minimum day rate of £600.

This can come down a bit when I quote a flat fee for a project, which is usually my preferred charging method (see part 4).

The price for an experienced technical writer

How much are technical writers paid?

I’ve seen all sorts of fees bandied about, some low (usually from technical authors in other countries) and some very high (have you ever heard of ‘London rates’?).

The most useful survey I’ve come across on the subject is published each year by the PCN.

The average freelance daily rate for copywriting in 2018 is £342, but with wide regional variations.

Cards on the table: for my technical writing services, I usually charge a day rate of £600. Check out part 4 for details of other charging models.

Let’s wrap up

Technical writers don’t come cheap. Survey results show that average rates for freelance copywriting services are close to £350 per day, with some people seemingly charging more than double that figure.

These are the basic facts, but they don’t explain why these services cost so much. See part 2 for a look at why technical writing is so expensive.

Series list

Catch up with the other parts of this series here:

  1. How much does technical writing cost?
  2. Why is technical writing so expensive?
  3. Do technical writers need to do research?
  4. How do technical writers charge?

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John Espirian

I’m the relentlessly helpful®️ LinkedIn nerd and author of Content DNA

I teach business owners how to be noticed, remembered and preferred.

Espresso+ is a safe space to learn how to ethically promote your business online and get better results on LinkedIn.

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