{"id":13064,"date":"2017-10-03T00:00:00","date_gmt":"2017-10-03T00:00:00","guid":{"rendered":"https:\/\/espirian.co.uk\/payment-terms-for-technical-writing\/"},"modified":"2017-10-03T00:00:00","modified_gmt":"2017-10-03T00:00:00","slug":"payment-terms-for-technical-writing","status":"publish","type":"post","link":"https:\/\/espirian.co.uk\/payment-terms-for-technical-writing\/","title":{"rendered":"Payment terms for technical writing"},"content":{"rendered":"
How do technical writers invoice for their work? Do you need to pay a deposit? Are Purchase Orders acceptable?<\/p>\n
If you\u2019ve never hired a professional writer before, you\u2019ll probably have these things in mind.<\/p>\n
They\u2019re the same questions my customers have been asking me since the end of 2009, so I thought I\u2019d set out my approach here.<\/p>\n
<\/p>\n
<\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n Technical writing jobs can often last for a couple of months or longer, and so it\u2019s only natural for your writer to ask for something other than a one-off payment at the end of the project.<\/p>\n In this post, we\u2019ll look at a standard charging model for smaller and larger technical writing projects. Ready?<\/p>\n <\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n For projects worth less than \u00a31000<\/strong>, I\u2019m usually happy to invoice at the end of the job.<\/p>\n For projects worth more than \u00a31000<\/strong>, I ask for:<\/p>\n For longer projects, the second invoice might come a lot later, e.g. 3 months after the first invoice.<\/p>\n Sometimes, more than 2 invoices may be necessary. For example:<\/p>\n Like other service providers, technical writers need cash flow in their business. So, expect to pay staged invoices when hiring a writer to help you on large projects.<\/p>\n <\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n In most cases, I ask for payment within 30 days<\/strong> of the date of the invoice.<\/p>\n This can be an issue for larger corporations, and a couple of my clients pay on 60-day terms. I can live with that but it\u2019s one of the reasons that I ask for an upfront partial payment on most projects.<\/p>\n On my invoices, I include the following statement:<\/p>\n Payment within 30 days please. I understand and will exercise my right to claim interest and compensation for debt recovery costs under the late payment legislation if I am not paid according to agreed credit terms. [The Late Payment of Commercial Debts (Interest) Act 1998, as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002.]<\/em><\/p>\n<\/div>\n (That\u2019s about as much legalese as I can stand.)<\/p>\n <\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n I charge all of my projects based on a flat fee, and, unless it\u2019s a small job, I split the figure into multiple invoices depending on the size of the contract.<\/p>\n Despite my preference for flat fees, clients want an idea about how this translates to hourly and daily rates, so I quote those rough figures on my Pricing<\/a> page.<\/p>\n I take a look at hourly and daily fees here: How do technical writers charge?<\/a><\/p>\n <\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n Yes. Technical writers are used to working for and with large corporations, where a Purchase Order (PO) is often essential for any substantial expenditure.<\/p>\n So, don\u2019t be afraid of giving your writer a PO. If they don\u2019t know what one of those is, they might not have much experience of working with large businesses \u2013 which might not be a problem, but it\u2019s something to be aware of.<\/p>\n <\/i><\/span> <\/i><\/span> <\/i><\/span><\/a><\/p>\n Technical writers need to keep their cash flow going, just as other business owners do. For small projects worth less than \u00a31000, you may be able to pay a single amount on completion of the work.<\/p>\n For larger projects, expect to pay a proportion of the fee upfront, with the remainder being invoiced at an agreed date.<\/p>\n Each technical writer will have their own approach to charging, so make sure to check this before you agree to hire them to work on your project.<\/p>\n \n \n How do technical writers invoice for their work? Do you need to pay a deposit? Are Purchase Orders acceptable? If you\u2019ve never hired a professional writer before, you\u2019ll probably have these things in mind. They\u2019re the same questions my customers have been asking me since the end of 2009, so I thought I\u2019d set out […]<\/p>\n","protected":false},"author":2,"featured_media":13065,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[14],"tags":[],"class_list":["post-13064","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"acf":[],"yoast_head":"\nIntroduction<\/h2>\n
Standard charging model for technical writing jobs<\/h2>\n
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Standard payment terms for technical writing projects<\/h2>\n
Terms<\/h3>\n
Technical writing rates \u2013 hourly, daily and flat fees<\/h2>\n
Do technical writers accept Purchase Orders?<\/h2>\n
Let\u2019s wrap up<\/h2>\n
Recommended reading<\/h2>\n
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